How a call reaches you

This is the page to read if you’ve ever wondered why did that call go to voicemail? or why didn’t my phone ring?

Every call to your Callify number runs through the same short series of questions. Once you know them, the answer is always findable.

The path a call takes

1. Are you open right now?

Callify checks your business hours and your holiday schedule, in your store’s timezone.

• If you haven’t set business hours, or you’ve set them but left the schedule switched off, you’re always open.
• If today is covered by a holiday, the holiday’s hours win — even if your normal weekly schedule says you’re open.

If you’re closed, the call skips everything below and goes straight to step 5. Your phone never rings.

2. Your phone rings

Callify dials your forwarding number. The caller hears ringing.

Your caller ID shows the customer’s own number, not your Callify number. That means the call looks like any other call to your handset — which is exactly why the next step exists.

3. Do you accept the call?

If call screening is on (it is by default), Callify speaks to you before connecting anything:

“Call for [your store], from [the caller’s number]. Press any key to accept, or hang up to send it to voicemail.”

The caller doesn’t hear this — they just hear ringing.

• Press a key → you’re connected.
• Press nothing, decline, or miss it → the caller goes to voicemail.

If screening is off, the call connects the moment your phone answers.

4. You are connected

If call recording is on (also the default), both of you first hear:

“This call may be recorded for quality and training purposes.”

That announcement is always played when recording is on, and can’t be turned off separately — it’s what makes the recording lawful.

5. Voicemail

A call reaches voicemail when you were closed, when you didn’t accept a screened call, or when your phone simply didn’t answer.

• If voicemail is on (the default): the caller hears your greeting, then a beep, then leaves a message. It lands in your voicemail inbox, written out as text.
• If voicemail is off: the caller hears “We’re sorry, we’re currently closed. Please call back during our business hours,” and the call ends. No message is taken.

Reading it backwards

Working out why a call did what it did:

My phone never rang. You were closed — check your business hours and holidays for that day and time, in your store’s timezone. Or your forwarding number is wrong: check Settings → Phone Number.

It rang, but the caller got my personal voicemail, not the store’s. Your handset sent the unanswered call to your carrier’s voicemail before Callify could. Call screening exists specifically to stop this — turn it on.

The caller says it rang once and cut off. If screening is on and you don’t press a key within about 10 seconds, Callify stops waiting and moves the caller on to voicemail. From your handset that can look like a call that rang briefly and vanished.

It went to voicemail even though I was open and answered. With screening on, answering isn’t enough — you have to press a key. Answering and saying “hello” without pressing anything sends the caller to voicemail.

Everything’s right but callers hear “not in service”. That’s what a caller hears if the number isn’t active — usually because Callify was uninstalled, or the number was released. Get in touch.

What gets recorded either way

Regardless of where a call ends up, it appears in your call history with the caller’s number, roughly where they called from, when it happened, how long it lasted, and its outcome — Completed, Missed, Failed or Canceled.

The two audio artifacts are different things and live in different places:

• A call recording is a conversation you answered. It’s on the call’s detail page.
• A voicemail is a message a caller left for you. It’s in your voicemail inbox.

Both are transcribed, so you can read them instead of listening.